Administration/Referencing
All administration/reference fees are due at the start of the application process. When the offer has been verbally agreed this will secure the property for you subject to satisfactory references being received on behalf of all applicable tenants.
The administration fee covers preparation of the tenancy agreement and any other contract/administrative paperwork.
It is essential that we are provided with all the accurate information and are informed about all the appropriate facts for referencing as inaccurate information could lead to a loss of your money.
Tenancy Agreement
The tenancy agreement is a legal binding document which should be read very carefully, should any questions or concerns, we advise you to seek independent legal advice.
Both the Landlord and tenant/s will be required to sign a tenancy agreement prior to the tenancy commencing, the agreement outlines both tenant and landlord obligations.
We act for the landlord so please note that the agreement is made between landlord and tenant, only.
Generally, most tenancies run for a period of six or twelve months, at the end of the tenancy we will contact you to see whether you wish to renew your agreement for a further period and if so we will liaise with the landlord to organise the renewal.
Payment
Once all references have all been approved by the landlord, and a moving date has been agreed the tenancy agreement will need to be signed by all parties. The initial monies in full will become due less any holding deposit previously paid:
Payment is made of the following:
Deposit normally equal to four weeks rent:
The first months rent in advance. (rent is worked out on a per calendar month basis), which is, the weekly rent, multiplied by 52 weeks of the year then divided by twelve months of the year to give the per calendar month rental figure.
Before the tenancy commences, all monies need to be paid in full by either cash a bankers draft or paid directly into our client bank account and showing as cleared.
Managed Properties
Any properties fully managed by us, means any faults with appliances or problems within the property will need to be reported to us immediately and we will deal with the problem as quickly and efficiently as possible. Failure to report an ongoing problem may lead to you being responsible.
Rental Payments
Monthly rental payments are always made by standing order or direct debit from the tenants’ bank account to the landlord’s bank account, unless it’s a property managed by us, whereby the rental payment is made direct to us.
Notice to end Tenancy
To terminate your tenancy subject to the term, you are normally required to give us one month notice in writing, unless otherwise specified in you tenancy agreement.
Inventory
An inventory is a detailed report, providing an accurate description of the condition and contents of a property at the start of a tenancy. This protects landlords and tenants alike. The inventory report is then compared back to the condition of the property and its contents at the end of the tenancy. The inventory clerk will also provide an opinion on whether any damage, (if any) has arisen during the tenancy is due to the tenants, as ‘fair wear and tear’ or to the landlord as required maintenance.
Deposit Returns
At the end of your tenancy an inspection of the property will be carried out, either by the landlord or landlord’s agents, after this point all keys are handed back
If there are any damages on the tenant’s behalf, the landlord has the right to compensate for the cost of damages from the deposit. Should any disputes arise with regards to the above then it’s the deposit scheme decision to resolve the matter.
Property Inspections
If we are managing the property we will carry out quarterly inspections to assess the condition of the property and that everything is being kept in a satisfactory condition. This will be arranged with you at a equally convenient time for both of us.
Council Tax and Utility Bills
At the point your tenancy starts you are responsible for Council tax and all utility bills, which means all bills must be transferred on your name straight away.
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